Effective Date: 25.07.2025
Last Updated: 25.07.2025
1. Introduction
DeepDetectAI UG (haftungsbeschränkt) (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Verify application for Microsoft Teams (“the App”).
Important Notice: Verify uses device fingerprinting technology for identity verification. We do NOT collect, process, or store any biometric data, facial recognition data, or personal physical characteristics.
2. Information We Collect
2.1 Device Information
We collect technical information about your device to create a unique device fingerprint:
- Browser type and version
- Operating system and version
- Screen resolution and color depth
- Installed browser plugins
- Timezone settings
- Language preferences
- Hardware configurations (CPU, GPU information)
- Network information (IP address for session security)
2.2 Account Information
Through Microsoft Teams and Azure Active Directory integration:
- Display name
- Email address
- Microsoft Teams user ID
- Tenant ID
- User Principal Name (UPN)
2.3 Usage Data
- App feature usage statistics
- Meeting participation records (when verification is performed)
- Device registration and verification timestamps
- Error logs and performance data
2.4 Information We Do NOT Collect
- Biometric data of any kind
- Facial recognition data
- Voice patterns or recordings
- Personal physical characteristics
- Keystroke patterns
- Location data beyond timezone
3. How We Use Your Information
We use the collected information for:
- Identity Verification: Confirming users are accessing Teams from registered devices
- Security: Preventing unauthorized access to meetings and content
- Service Improvement: Analyzing usage patterns to enhance functionality
- Technical Support: Troubleshooting issues and providing customer support
- Compliance: Meeting organizational security requirements
4. Legal Basis for Processing (GDPR)
We process your data based on:
- Legitimate Interests: Ensuring security and preventing unauthorized access
- Contract Performance: Providing the services you’ve requested
- Consent: Where explicitly provided for optional features
- Legal Obligations: Complying with applicable laws and regulations
5. Data Sharing and Disclosure
We share your information only:
- With Microsoft: As required for Teams integration and Azure AD authentication
- Service Providers: Third-party services that help us operate the App (all bound by confidentiality agreements)
- Legal Requirements: When required by law, court order, or governmental request
- Business Transfers: In connection with mergers, acquisitions, or asset sales
- With Consent: When you explicitly agree to sharing
We do NOT sell, rent, or trade your personal information to third parties.
6. Data Security
We implement appropriate technical and organizational measures:
- End-to-end encryption for data transmission
- Encryption at rest for stored data
- Regular security audits and penetration testing
- Access controls and authentication
- Regular security training for our staff
- Incident response procedures
7. Data Retention
- Device Fingerprints: Retained for 12 months after last activity
- Account Information: Retained while your Teams account is active
- Usage Logs: Retained for 90 days
- Support Records: Retained for 2 years after case closure
8. Your Rights (GDPR)
You have the right to:
- Access: Request copies of your personal data
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of your data (“right to be forgotten”)
- Restriction: Limit processing of your data
- Portability: Receive your data in a machine-readable format
- Object: Object to certain types of processing
- Withdraw Consent: Where processing is based on consent
To exercise these rights, contact: m.ringtunatus@deepdetectai.de
9. International Data Transfers
Your data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure appropriate safeguards through:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by the European Commission
- Your explicit consent where required)
10. Children’s Privacy
The App is not intended for users under 16 years of age. We do not knowingly collect personal information from children under 16.
11. Cookies and Tracking
The App uses essential cookies for:
- Session management
- Authentication
- Security features
We do not use advertising or analytics cookies.
12. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of material changes through:
- The App interface
- Email notification
- Teams notification
13. Data Protection Officer
Our Data Protection Officer can be reached at:
- Email: m.ringtunatus@deepdetectai.de
- Address:
Brucknerstraße 21, 33335 Gütersloh, Germany
14. Contact Information
For privacy-related questions or concerns:
- Email: m.ringtunatus@deepdetectai.de
- Address: Brucknerstraße 21, 33335 Gütersloh, Germany
- Phone: +49151 64307376
15. Supervisory Authority
You have the right to lodge a complaint with a supervisory authority, particularly in the EU member state of your habitual residence, place of work, or place of alleged infringement.
For Germany:
16. Microsoft Teams Integration
This App integrates with Microsoft Teams and is subject to:
- Microsoft’s privacy practices for data shared with Teams
- Your organization’s Teams data governance policies
- Azure Active Directory data processing
We recommend reviewing Microsoft’s Privacy Statement at https://privacy.microsoft.com
Acknowledgment
By using Verify, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
